Counselor Listing Practice Management Standard Practice Management Plus
Complete Practice Management
You can now manage your entire counseling practice from one site. For all online clients and all office clients you can maintain client notes, records, appointments and the billing of your entire practice. CounSol.com complete practice management allows you to easily manage your practice and focus on what is most important; your clients.
Custom Client Site
You will easily create your custom client site to match your current website. Our website tools will allow you to choose different fonts, colors, and add text and images. You will simply post the html on your current site so that your clients can click on the link to go to the secure client site. Your client site will allow your clients to login to view their secure emails from you, schedule their appointments, view/pay their bills, and write in their private journal. The client also will be able to access online video and chat sessions at the client site.
Secure Email Messaging
Send and receive secure emails. Clients must login to their secure client site to view their emails rather than having emails being sent to personal email address. Our secure email system helps prevent any other persons from reading personal information communicated between client and counselor.
Appointment Reminders
Automatic appointment reminders will be sent to your clients 24 hours before their appointment time. Appointment reminders can be sent by email, text message, and phone call recording. Appointment reminders make your practice look professional and reduce no-shows.
Custom Forms & Questionnaires
You can create your own client forms and questionnaires that your clients can fill out online prior to receiving your services. The forms can be customized to be true/false, multiple choice and/or fill in the blank questions. Client forms may help you gather pertinent information about your client. All forms and questionnaires that are completed are safely and securely stored in your admin for your records.
Secure Client Records & Notes
This feature keeps your clients information safe and secure with our encryption system. As the counselor, you will be the only one who will have access to encrypted client information. You will not have to worry about losing client notes as they will be stored safely and securely. You can now keep detailed and organized notes. Documents and files can also be uploaded to be securely stored under client records.
Client Treatment Plans
Prepare Treatment Plans with these features: Diagnosis descriptions, diagnosis axis codes, GAF scores with descriptions, current risk assessments, concerns/issues, short-term and long-term goals, treatment objectives, treatment strategy, interventions and more.
Client Progress Notes
Maintain accurate and up-to-date Progress Notes with these features: Diagnosis descriptions, diagnosis axis codes, GAF scores with descriptions, current assessments, symptom descriptions, treatment plan status, notes, and plan of action with interventions.
Client Scheduling & Calendar
In your private admin you will be able to set your availability by the hour, day, week, and/or month. You can customize your own calendar for the times and session lengths that you want to see your clients. Your calendar will keep track of all appointments booked. You will always know what you have scheduled and what remains available. The calendar will show all appointments scheduled for online video sessions, online chat sessions, phone and office appointments. The calendar will allow for both the client and counselor to book appointments based on availability.
iCalendar Sync
Sync your CounSol.com calendar appointments to your smart phone, tablet, or desktop calendar by either calendar subscribe or iCal. With calendar subscribe your devices calendar will automatically be updated (synced) with changes made in your CounSol.com calendar.
Secure Live Video Sessions
You can now offer secure live online video counseling to your clients. Our service is specifically designed for counselors and clients who prefer counseling online via video sessions. Our online video counseling service provides safe and secure video sessions by having a secure admin login for the counselor and a secure login for the client via a custom client portal site. There are no software downloads; making this very simple to use. Video sessions are of unlimited use. (requires Adobe Flash Player, not available on iOS or Android)
Secure Live Online Chat
Our online chat sessions are the safest method to preform instant messaging for counseling. The counselor logs into their secure admin and the client logs in to their secure client site to ensure full security and privacy. All online chat sessions are stored securely on the counselor’s admin for their records. Online chat sessions are of unlimited use. (requires Adobe Flash Player, not available on iOS or Android)
Schedule Group Sessions
You will be able to create group sessions for office visits, phone calls, or online chat sessions. To create a group session you will set the time, location, duration, rate and size of group. Clients will be able to view your available group sessions and register for those through your Secure Client Site. (Group Video Sessions are not supported)
Client Billing & Invoicing
Invoice notifications can be sent via email to your clients. Process credit cards within CounSol.com using one of the following merchant gateways: Stripe.com, BraintreePayments.com, BluePay.com, Forte.net, Payscape.com, Authorize.Net. Alternatively, if using a Paypal account your clients can pay their invoices directly online without you having to be available. Your private admin will keep track of payments received and any pending invoices.
Electronic Insurance Claim Submission
We have coordinated with a third party clearinghouse so you can submit your 837 EDI claims electronically through our system. Simply setup an account with the clearinghouse and enter account credentials into CounSol.com. Pre-populated information allows you to complete the 1500 form with ease. All from one site (CounSol.com) you will be able to easily create claims, submit claims, and view claim submission status. For those who wish to submit claims offline you can complete the CMS-1500 form in our system and print it onto an OCR-scannable red ink paper form.
Client Journal
Your client can login to their secure account and write in their personal journal at any time. Client journals are private. The client does have the option to share their journal entries with their counselor through the secured site.
Online Appointment Booking & Availability
Your client can login to view your available time slots for the hour, day, week and month. If the counselor offers different session lengths the client can choose session length desired such as 20 min, 30 min, 60 min etc. They can then schedule an appointment as available. Online booking gives your clients the flexibility to book appointments according to their schedule; which will increase your appointments booked.
HIPAA Compliant
We have designed our state of the art service to protect the privacy of all counselors and clients. We have implemented all the required components to make this site HIPAA compliant and more. Servers housed in Tier-IV data center with SSAE16, HITRUST, ISO 27001 & PCI 2.0 compliance. PCI (Payment Card Industry) standards applied to our internal systems and software. All traffic is required to use SSL (Secure Socket Layer) with 256-bit encryption. Unique login for all users and logging of all user activity. 256-bit encryption of all sensitive data. No sensitive information is sent via email, only notifications to login will be sent. Data backed up hourly using 256-bit encryption. Our number one priority is making sure your information is safe and secure.
Personal Account Manager
We value all of our clients and take great pride in offering outstanding customer service. We have found that we can offer the highest level of customer service by having one account manager assigned to each account. Your account manager will be there to assist you from the very start and will continue to be your main contact at CounSol.com
Advertise Your Practice Online at CounselorListing.com
Increase your practice exposure online at CounselorListing.com. Potential clients can easily search the directory of counselors based on specific issues and zip code. Give your practice the exposure needed to help maintain and grow your client base. Listing your practice only takes a few minutes, it's fast and easy.
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  • " My patients said they love how easy it is
    to view and schedule sessions online "
  • " I love using this service. I wish I would have started using this when I first opened my practice. "
  • " I definitely feel I have a true competitive advantage over other counselors who do not use CounSol.com "
  • " Who needs an office assistant? CounSol does it all for a low monthly fee. You will not find an office assistant who is willing to work for for this cheap. "
  • " Automatic appointment reminder text messages have greatly reduced my no shows. Appointment reminders alone make this service worth every penny "
  • " Offering online counseling has allowed me to increase patients scheduled per week and offer my services statewide "
  • " CounSol Complete Practice Management is a must have for anyone running their own practice "
  • " My patients feel like they are dealing with a true professional when they login to my secure patient area "
  • " For the first time I can pull up
    patient information and notes with ease "
  • " The most valuable business expense for my practice "
  • " A colleague recommended me to CounSol.com. Service sounded great, but did not truly realize how powerful this service was until implementing it into my practice "
  • " Now I cannot ever imagine running my practice
    without using CounSol.com "